FAQs

To withdraw item records in Alma please refer to MSP-50.

• The "wdn" workflow applies to items that are physically in the collection, that need to be tracked for statistics when withdrawn.
• Items accidentally added to the repository can be withdrawn without adding "wdn."

Steps:

• Search by Physical Title or Physical Items to find the item that you want to withdraw
• From the title results, click Items from the ellipses of the title of the item being withdrawn, or go directly to the item from your item search
• Click Edit from the ellipses of the item being withdrawn
• Click on the Notes Tab
• Scroll to Statistics:
  • Note 1 field: [Type wdn] This is mandatory in order to keep statistics on withdrawn items in Alma using Analytics
  • Note 2 field: [Optional - type in the reason why the item is being withdrawn]
• Click Save
• Click Withdraw from the ellipses of the item being withdrawn
• Click Confirm when the Confirmation Messages appears asking if you want to withdraw the item
  • If this is not the last item on the holdings record, you are done
  • If this is the last item for the holding record a pop-up will appear asking "The last item of this holdings record was deleted or moved. What do you want to do with the holdings record?" select “Delete Bibliographic Record (unless other holdings present)”
• Click Go

To delete an item that you don't need to track for statistics, follow the steps above, but don't add any information in the statistics area.