FAQs

To withdraw item records in Alma please refer to MSP-50.

• The "wdn" workflow applies to items that are physically in the collection, that need to be tracked for statistics when withdrawn.
• Items accidentally added to the repository can be withdrawn without adding "wdn."

Steps:

• Search by Physical Title or Physical Items to find the item that you want to withdraw
• From the title results, click Items from the ellipses of the title of the item being withdrawn, or go directly to the item from your item search
• Click Edit from the ellipses of the item being withdrawn
• Click on the Notes Tab
• Scroll to Statistics:
  • Note 1 field: [Type wdn] This is mandatory in order to keep statistics on withdrawn items in Alma using Analytics
  • Note 2 field: [Optional - type in the reason why the item is being withdrawn]
• Click Save
• Click Withdraw from the ellipses of the item being withdrawn
• Click Confirm when the Confirmation Messages appears asking if you want to withdraw the item
  • If this is not the last item on the holdings record, you are done
  • If this is the last item for the holding record a pop-up will appear asking
    
    
    
     select “Delete Bibliographic Record (unless other holdings present)”
     
• Click Go

To delete an item that you don't need to track for statistics, follow the steps above, but don't add any information in the statistics area.