How do I record a payment for something that will not be added to the collection?
Answer
This is largely a matter of local policy, determined by how you want to report funds and track payments.
Payment arrangements may include:
- Creating one allocated fund code for all such purchases
- Allowing purchases out of multiple funds codes, but using a reporting code attached to each POL to easily retrieve costs in Analytics
- Or, a separate Ledger may be created with one fund.
When the POL is started, use one of the Purchase Order Line Types that does not create inventory.