FAQs

• Understanding Suppressing Dedup/FRBR
• Required Roles
• Suppress Dedup/FRBR Rules
• Suppress Dedup/FRBR by Set

Understanding Suppressing Dedup/FRBR:

Dedup creates a vector for all bib records by using the Duplication Detection algorithm using one or more keys from the metadata fields in the source record to identify them as duplicate records. The duplicate records will display as a single bib record in Primo VE, using the first record in the results set.

FRBR is used to group records based on the principles in the Functional Requirements for Bibliographic Records published by the International Federation of Library Associations and Institutions (IFLA). Keys are used to create vectors, which group the bib records based on metadata fields in the source record. FRBRerized records display in with "Multiple version exist. View all versions." Suppressing FRBR will remove the bib records from the groups and display them individually in Primo VE search results.

Sometimes records are combined in Primo VE search results when you would prefer that they weren't combined. You mayturn FRBR and Dedup on and off globally for all records in your discovery view configuration, but you may sometimes want to only prevent FRBR or Dedup for certain titles. The "Prevent FRBR and/or Dedup in Discovery" job can be used to suppress Dedup and/or FRBR bib records.

Suppressing Dedup/FRBR may be applied to:

• Physical bib records
• Electronic bib records
• A combination of physical and electronic

IMPORTANT: The Prevent FRBR and/or Dedup in Discovery" job run in the IZ will not impact Network Zone (NZ) linked records. If you want to suppress Dedup/FRBR your NZ linked records, they must be Deduped/FRBRized in the NZ by the NZ Coordinator. Contact the NZ Coordinator to request FRBR/Dedup for specific records.

Roles Required to Suppress Dedup/FRBR:

1. User Administrator (to configure the Suppress Dedup/FRBR rule for location only)
2. Cataloging Administrator or other administrator roles (run a job)

Suppress FRBR/Dedup Rules:

Suppress FRBR/Dedup rules need to be created in the NZ by the NZ coordinator if an institution wants to use this process with conditions other than location. 

Create a local Suppress Dedup/FRBR Rule:

1. Go to Configuration>Discovery>Other>Suppress Dedup/FRBR
2. Click Add a Suppress Rule
3. Define a Suppress Rule screen opens
   1. Code: [add a code, it’s mandatory]
   2. Name: [add a name, it’s mandatory]
   3. Description: [optional]
   4. Suppress: [click on the radio button for Dedup/FRBR]
   5. Click on Add a Condition
      1. Fields: Inventory: Location
      2. Operator: Equals
      3. Value: [location]
      4. Click Add
4. Click Save

Create a Set by Location or Other Criteria:

1. Perform an advanced repository search for: Physical Titles: Holdings: Permanent Location: Equals: [select desired location] or other criteria
2. Click Search
3. Click Save Query
4. Set Details screen open
   1. Set Name: [name the set, it’s mandatory]
   2. Private: [No, if not shared. Yes, if share with other users]
   3. Private: Active
   4. Click Save

Run the Job
Run the Prevent FRBR and/or Dedup in Discovery job in Alma on the set you created.

1. Go to Admin>Manage Jobs and Sets>Run a job
2. Search for the "Prevent FRBR and/or Dedup in Discovery" job
3. Click on the radio button next to the job
4. Click Next
5. Click on the radio button next to the set you want to apply the job on
6. Click Next
7. Prevent FRBR in Discovery: Select "Yes"
   • Select "No" if you do not want to suppress FRBR while suppressing Dedup
8. Prevent Dedup in Discovery: Select "Yes"
   • Select "No" if you do not want to suppress Dedup while suppressing FRBR
9. Click Next
10. Review the job
11. Click Submit

Ex Libris Documentation:

• Understanding the Dedup and FRBR Processes PrimoVE