How do I restore a deleted bib or item records in Alma?
Answer
Alma does not have a job that can be run to restore deleted bib or item records, however "Manage Deleted Repository" can be used to search for and restore repository records that were deleted manually or by a job.
Required role:
- Repository Manager
Things to consider when using Manage Deleted Repository:
- When restoring records deleted by a user, only records deleted by the last action performed by that user are restored
- Restoring a bibliographic record restores all records that were deleted with it, for example holdings and item records
- Restoring an item record restores its higher level records, for example holdings and bibliographic records, but not other records that were under its associated bibliographic record
- The associated record ID must be used to search by the record ID:
- MMS ID - Title search
- Holdings PID - Holdings record search
- Item PID - Item search
- To search for/restore a single record use the MMS ID/PID search criteria. MMS IDs and PIDs can be retrieved in analytics
- To search for/restore multiple records use the Deleted range or Delete by search criteria
- Only one record at a time can be restored from the results list
Steps:
- Go to Resources>Advanced Tools>Manage Deleted Repository
- The Manage Deleted Repository screen opens
- Find: [select the type of record to search]
- Search Criteria:
- Records can be search by Deleted range, deleted by, or MMS ID/PID
- Click Search
- Review the results
- Click Restore
- Restore Confirm Screen pop-ups with details of what is being restored
- Click Confirm
Ex Libris Documentation: Restoring Deleted Records