FAQs

Fund records contain information about Acquisitions budgets and are used to monitor annual spending. They are optional when placing most orders, but using them can make purchasing more efficient.

Tracking funds in Alma will:

• Allow all selectors, Acquisitions staff, and library administrators to see the real-time spend-down of library budgets
• Track costs shared between library departments or funding sources, because purchases can easily be linked to more than one fund
• Quickly generate Excel spreadsheets of budget totals and of purchases and invoices applied to a single fund by exporting from Alma
• Increase the utility of Analytics reports by being able to include budget information

If ordering is minimal, a library might choose to have a single ledger and a single allocated fund for all purchases. Additional allocated fund records allow for more specific tracking of high-interest funding sources.